SILVAN CONTRACTFLOW™
A division of Silvan Consulting Partners
Clinical Contract Operations & Activation Intelligence in one focused platform.
Designed to help emerging biopharma, Clinical Operations, and contracting teams manage agreements, site budgets, action ownership, negotiation timelines, blockers, and risks to site activation with greater clarity.
Platform promise
Know what is moving. Know what is blocked. Know who owns the next action.
Read the ContractFlow white paper
A deeper look at why clinical contract operations become a bottleneck, and how the right platform turns that friction into faster, more predictable site activation.
Total pipeline
3
Active agreements
In process
3
Review / negotiation
Executed
0
Pending activation
At risk / blocked
2
Require attention
Increase Visibility
See the contracting portfolio in one view.
Improve Accountability
Know who owns the next action.
Protect Activation
Connect contracting delays to startup risk.
What ContractFlow solves
Replace fragmented trackers and email threads with one organized operating environment.
Agreement tracking
Centralize clinical site agreements, amendments, and supporting documents with clear status and ownership.
Negotiation timelines
See where every agreement sits in the negotiation lifecycle and what is blocking progress.
Action ownership
Assign tasks, set due dates, and keep clinical operations, legal, and sites aligned.
Risk visibility
Flag risks to site activation so leadership can act before delays become costly.
Budget clarity
Track site budgets and payment terms alongside contract status.
Ready for scale
Built for emerging biopharma teams that need a process they can grow into.
Three user roles
Every user sees exactly what they need — and nothing they shouldn’t.
SILVAN Admin
SILVAN consultants with full cross-program visibility and platform configuration — manage reference data, users, and AI integrations across every sponsor and study.
Clinical Contracts Manager
Owns CTA and NDA/CDA negotiation, site budget execution, and the full contract lifecycle — drafting, redlines, signatures, and milestone tracking.
Clinical Operations
Owns budget parameters and approvals, escalation decisions, and site activation oversight — with real-time visibility into contracting risk and timelines.
Platform modules
What ContractFlow does, organized by area
Dashboard & Activation Intelligence
- Portfolio KPIs — total CTAs, executed, at-risk, overdue actions, and average days open.
- Sponsor cycle-time and status-residence analytics to spot negotiation bottlenecks.
- Table and Kanban board views with filtering by status, risk, and action owner.
Clinical Trial Agreements (CTA)
- Track contract terms status from drafting through execution with action ownership.
- Milestone dates — initiation, draft, site response, target and actual execution, planned activation.
- Operational risk, blocking issues, activity history, and document repository per CTA.
NDA / CDA Management
- Parallel negotiation tracking for confidentiality and disclosure agreements.
- Status, action owner, priority, and blocking-issue capture.
- Activity log and executed-document repository per agreement.
Site Budget Workstream
- Negotiation rounds with financial progression from sponsor initial to final approved budget.
- Issue tracking with escalation routing, exceptions, and approval decisions.
- Protocol budget parameters, approval thresholds, and sponsor-approval dependency.
Site Contracting
- Site-level contracting summaries across CTAs, NDAs, and budgets.
- Country, institution, and principal-investigator visibility.
- Activation readiness at a glance.
Reference Data
- Standardize Sponsors, Programs, Studies, Countries, and Institutions.
- Consistent reference entities drive every contract and budget record.
Connect AI
- Expose platform data and functions to external AI clients via MCP.
- OAuth-secured integration for ChatGPT, Claude, and other agents.
Getting started
A typical first session for a new Clinical Contracts Manager
A guided walkthrough is shared personally after a 1:1 demo session, so you can onboard your team and align sponsors and clinical operations stakeholders.
Book a demo to get the full guide- 1Open the Dashboard to review portfolio KPIs and any overdue or at-risk items.
- 2Drill into a CTA from the table or board to update status, action owner, and next action.
- 3Log negotiation activity and upload redlines or executed documents to the repository.
- 4Open the Site Budget workstream to record negotiation rounds and escalate blocking issues.
- 5Use Reference Data to standardize sponsors, programs, studies, and institutions.
Use it yourself, or let us run it for you
ContractFlow is available as a self-serve subscription with admin rights, or as a done-for-you contract management service led by our team.
- Self-serve platform with admin controls
- Managed contract operations service
- Custom workflows and integrations available
Ready to streamline your contract operations?
Book a demo and we’ll walk through how ContractFlow fits your clinical operations workflow.
Book a demoWhite paper
Reducing Avoidable Delay in Clinical Site Activation
The research and analysis behind ContractFlow — why fragmented startup records cost biopharma sponsors real money, and how transparent contract and budget operations reduce the delay you can control.